Core HCM Interview Questions
How can a Business Process which is In Progress be terminated?
By Deny
Who is responsible for rescind the BP If required?
Business Process Administrator
In BP, as a default which step will complete?
Last Step
Can there be another step after completion?
Yes
Why do you get an unassigned task?
If Role is not assigned to any employee to perform the task
Who is responsible for to Cancel the BP If required?
Initiator
Report that will return all Business Processes which the sub-processes can be used?
Business Process Configurations Options
Business Process will not inherited if the subordinate organization has its own version of process?
True
For you to see related action for step such as Maintain Routing restrictions, Maintain Condition Rules etc. what mode you should be in Business Process Definition?
View Mode
If you want to add a sub-process, what step type will you use?
Action
You can rescind in-process business process event.
False
How to add custom notification?
Navigate to Business Process Name’s Related Action >> Business Process >> Add Notifications
Consolidated Approval allows user to approve or deny several previous steps as a SINGLE action?
True
How to set a step for Completion?
On Related Action of step >> Business Process >> Set as Complete.
It is a sequence of approvals that starts with an individual, then goes to the person’s Manager, and on up the Management chain until it gets to the top or until some exit condition is met.
Approval Chain
Where can we define notification for a transaction?
Business Process
How can you disable system notifications?
Go to Notification tab >> Maintain system notifications
How can you add additional approvers to an event while the business process is 'In Progress?
Using 'Additional Approvers button' in the Business Process tool bar, work feed and Inbox.
How to make a step as optional?
Select the Optional check box in Business Process Definition
What task can be selected to configure notifications that will inform workers or their managers about pending, due or overdue business process tasks?
Business Process step >> Business Process >> Maintain Step Delay
How can an employee change language?
My Account >> Change Preferences
At what position you can’t change the staffing model?
Create Position-Position Management
Set Hiring Restriction-Job Management
What criteria are used for hiring restrictions?
Worker Type, Time Type, Job Profile, Job Family or No job Restriction
What tasks would you use to edit position restrictions and worker position information?
Edit position Restrictions and Edit Position
Worker has two types of records in workday system, what are they?
Applicant
Employee (or ) Contingent
How can you remove a position in Workday?
Close a Position
Freeze a position
What is the relationship between Job profile and Position?
1: M
Which Staffing model applies hiring restriction to the entire Supervisory Organization? Explain with steps involved there.
Staffing Model is Job Management.
If we have to set Hiring restrictions to the Supervisory Organization then the following steps to be performed.
Select Related Action of your Supervisory Organization for which hiring restrictions need to be set >> Organization >> Set Hiring Restrictions
In Position Management, a position still exists in the old Organization when a worker together with his/her current position has been moved into a new Organization.
False
Changing the staffing model of a parent organization does not automatically change the staffing model of existing subordinate organizations; you must change the staffing model of the subordinate organization manually.
True
Which Staffing Model is useful for Organizations which prefers very broad requirements?
Job Management
Headcount Group can be closed even if there are still filled positions
False
Once a position or headcount group has been created, the Edit Staffing model is no longer available.
True
Headcount group can be increased or decreased?
True
Do you need to create a Position If need to hire an employee in to an organization where the staffing model is enabled as “Job Management”? Explain.
If the Staffing model is enabled as “ Job Management” then not required to create Position because we give hiring restrictions to the Organization level not to the individual position level.
How to Edit the Staffing model for a Supervisory Organization?
If I have to edit staffing model then the Navigation path would be:
Your Supervisory Org >> Related Action >> Organization >> Edit Staffing Model
Or We can edit the staffing model using ‘Maintain Staffing Model’ task.
If you turn on the no Job Restriction check box, a hiring restriction is not required
True
What are the two staffing models?
Position Management
Job Management
Which report is used to maintain Staffing Model for multiple Supervisory Organizations at a time?
Maintain Staffing Models
How can you identify which Staffing model has been assigned to your supervisory Organization?
Your Supervisory Org >> Related Action >> Organization >> Edit Staffing Model (If positions have not been created yet). OR In the Staffing tab
Which fields allows localization in Job Profile?
Pay Rate Type
Certifications
Workers Compensation Code
Job Exempt
How can you freeze multiple positions at a time?
Supervisory Organization >> Staffing >> Manage Position Hiring Freeze.
How can you freeze all positions in an Supervisory Organization?
Supervisory Organization >> Staffing >> Manager Organization Hiring Freeze.
Workday application data is accessible only through configurable security structure that is enforced through:
Workday Object Management System (OMS)
Workday defaults organizations roles from superior organization
True
Workday system gives users multiple ways to initiate the same task or view the same information.
True
Applicant status applies to a position , not applicant
True
Can applicants be deleted? What is the task?
Yes. Task: Mark applicants for Deletion.
Can we do mass rescind for a BP?
Yes
While hiring you can use an existing applicant or add a new applicant.
True
What are the 2 ways to convert a contingent worker to employee status?
End the contract and then hire them as an employee
Use the convert to employee task
What is the process that supports promotions, demotions, transfers, lateral moves as well as changes to position data and location?
Change Job Process.
You cannot reorder or remove sections on the business process template.
True
In which Job change reason the manager or organization cannot be edited
Lateral Move\Data Change
What is the task used by ‘Manager’ pull an employee into their organization? Hint: This initiation action will be allowed when the security group initiating the action does not have direct access to the worker.
Request transfer.
Is ‘Termination’ configurable event?
Yes.
Termination is complete in the system at midnight on the day after the termination
True
When is the action “Reassign task “available?
When the task is in progress
When is the action “Request Reassignment “available?
When the task is in progress
When is the action “Reassign a delegation change “available?
When the task is in progress
When is the action “Correct “available?
When the task is in progress and successfully completed.
When is the action “Rescind “available?
When the task is successfully completed
Is Mass Cancel for 'To Do' Possible?
Yes
The Workday report writer gives you the option of creating custom reports to meet your business requirements
True
Simple reports can be shared
False
Advanced reports can be shared
True
What are the different custom report types?
All of the above
Who can make the changes in the report or share the report with other users?
Report Owner
Who are allowed to transfer the report from one user to another user?
Report Owner and Set up Administrator
What are the steps to create a report?
Choose Report type and Data Source
Select Objects and Fields
Order Columns
Sort Output
Define Filter Criteria
Data Sources are defined and delivered by Workday
True
Each Data Source associated with primary Business Object has its own security
True
How many instances can be enabled for a custom object?
100
Where do you view/edit custom field related data for an employee
Under Additional Data
Custom fields are effective dated
False
Which task is used to delete the temporary report in the tenant that have expired and are eligible for deletion?
Delete Temporary Report Definitions
What are the different custom field types?
Currency, Decimal, Integer, List, Text
The Tab on the Report definition allows you to control the order in which data will be presented and grouped is
Sort
What is the task to convert a report from simple to advanced?
Change to Advanced Report type
What is the Primary Org Type in Workday HCM?
Supervisory
You cannot hire into a supervisory organization prior to the org availability date
True
Which of the following is not reorganization task?
Create Superior
Positions are created within a Supervisory Organization
True
Organization roles have responsibilities within a supervisory organization
True
Unique business processes cannot be assigned to a supervisory Organization
False
What is the task name to create organization sub-types
Maintain Organization sub-type
Which of these is not a org type?
Location
Which org type does not have Reorg event?
Matrix Org
Workday gives you the ability to rescind reorganization task such as assign superior
True
Where in the supervisory organization can you limit the other organizational assignment?
Allowed Organizations
What is the task name to add Matrix member to the matrix organization?
Assign Matrix member
What is mandatory before creation of Location?
Time Profile
Can users override any inherited locale by changing it in their preferences?
Yes
Can organization roles be inherited down to subordinate organizations?
Yes
Organization hierarchies do not store positions , workers or transactions
True
Who will be the organization owner?
Person who creates the organization
Transfer of organization ownership is possible in WD? How?
Yes. Task: Transfer Ownership
Can Supervisory Organization be deleted?
No.
Organization hierarchy includes only organizations of same type.
True
Compensation eligibility rule use a framework i.e., completely unique to compensation and is unlike anything else in WD system
False.
What are the mandatory Fields to create a Sup org?
Availability Date, Sub Type and Staffing Model
What is Matrix Org?
It’s Indirect Relationship.
Can you change the default organization assignment?
By Change Org Assignment
Can we reuse reorg Event?
Yes
What is Location Hierarchy?
Org Type
How many Number of org Type can be assign to a Customer?
Unlimited
Workday provides the ability to create Custom Organizations to meet your unique business needs
True
Can we hire a worker into a Cost Center Organization?
No
What are all the tasks which I can perform while reorganization?
Assign Superior
Create Subordinate
Divide Organization
Inactivate Organization
Move Workers
How to Inactivate Supervisory Organization?
Supervisory org, Related Actions, Reorganization, Inactivate
Can Applicant can be present in the system before creating the supervisory organization
Yes
Can Company can be changed once it is defaulted
Yes
Name two types of compensation plans
Allowance plan and Salary Plan
Who is responsible for compensation structure for your company?
Compensation Administrator.
Compensation grades are used to define?
Pay Ranges.
Compensation grade profile is used to define?
Localization.
What are the 3 ways for a compensation change for an employee?
Manually from a related action off the employees name.
Request compensation change: any compensation plan can be edited.
Request grade change: only the compensation grade or grade profile can be changed.
If you are using compensation eligibility rules and default compensation from a position, the default compensation will override the eligibility rule.
True.
Name any 2 compensation audit report?
Compensation component audit; Employee Compensation audit.
Employee Compensation components can include multiple currencies?
True
Compensation package should at least have how many salary plans?
One.
Total base pay is sum of?
Salary and allowance plans
Which report is used to see the breakdown of all the components of compensation?
Total compensation report.
Name the task to maintain currency exchange rates?
Maintain Currency Conversion Rates.
Exchange rates are effective dated?
True.
Compensation matrix used for?
Employee Performance.
What is the use of Reimbursable check box while creating allowance plan?
When an allowance is not being paid through payroll but through an expense report.
Key Components of Compensation?
1.Eligibility Rule
2.Grade Profile
3.Grade
4.Salary Plan
5.Compensation Package
What allows you to assign worker to a different compensation Range than the default?
Grade Profiles
What currency will be used if the employee has multiple currencies in his compensation component?
Currency of Grade
What Business Process should be added so that Compensation Components will take effect?
Propose Compensation Business Process
The system will still let you enter a base pay amount that is outside the grade’s pay range.
True
What type of organization, Business process is associated with?
Sup org
Can you copy and modify the BP?
Yes
Can you delete default definition for BP?
No
