Reputation Points - Workday Community

Reputation Points in Workday Community

Workday Community is a great place to share your knowledge and seek help with other community members. You can earn reputation points by participating in the forum.

As is info:

How to Earn Reputation Points

When you share your expertise via answers to questions in the Q&A Forum, you will build reputation points. The more answers you provide, the more reputation points you earn. The point system encourages more points for those answers that the rest of the Community finds most helpful.

Points for Your Questions

• Earn 1 point each time a user votes up your question. 
• No points are removed if your question is voted down. 

Points for Your Answers

• Earn 5 points each time a user votes up your answer indicating they find it useful. 
• Earn 15 points each time an author or moderator marks your answer as the Best Answer.
• Lose 1 point each time a user votes down your answer. 

Answers will typically only be voted down if there is incorrect information or another member disagrees with your answer. 

Where Are Reputation Points Displayed?

Your reputation points are displayed on your under your User Profile in Q&A Forums, Brainstorms, and in the article author area.

General: How to turn off emails while testing in Non-Production Tenants?

While Testing in Non-Production turn off your emails

When you are testing in Non-Production Tenants like Sandbox, Implementations, be cautious and make sure you turn off your email notifications or route it to you,  else you would be spamming and creating unnecessary emails in your organization.

Testing represents, which ever changes / enhancements involves in sending email notifications to your Employees, Managers or any security groups.

Access the task - Edit Tenant Setup - Notifications to set up this restrictions.

Restrictions: 

1. Disable All Emails - No Emails will be generated.

2. Redirect All Emails to Contact - To a single contact in your tenant all the mails will be sent.

3. Redirect All Emails to Email Address - To a single emails address all the emails will be sent.

OMS Environment Selected for Restriction - Choose if you want to include / exclude any tenant here in this setup.

General: Jobs that you typically see in Workday

Below are the typical Workday Job roles / Positions that you come across on Job portals if you are searching for one. 

Its not the exhaustive list though, but should give you a fair idea of what are the positions that are open in the job market.

Workday HCM:

Workday HRIS Analyst

Workday HCM Analyst

Workday Software Engineer

Workday Business Systems Analyst

Workday Analyst

Workday Business Analyst

Workday Consultant

Workday Configuration / Functional Analyst

Workday Tester

Workday HCM Tester

Workday IT Business Analyst

Workday Reporting Analyst

Workday Security Administrator

Workday Administrator

Workday Developer

Workday Technical Associate

Workday Integrations Specialist

Workday Integration Developer

Workday Studio Integration Consultant

Module Specific :

Workday Consultant - Benefits

Workday Consultant - Payroll

Workday Consultant - Time

Workday Payroll Configuration Specialist

Workday Consultant - LMS

General Questions to Understand Workday - III

General Questions to Understand Workday - III

Q) Tasks that can be done on workday mobile
Ans: Approve a new hire, submit an expense receipt, view a report, receive alerts about birthdays, anniversaries, upcoming time off, etc

Q) Employees can view their payslip on mobile devices(T/F)
Ans: True

Q) Most standard or common integrations can be built using Report Writer(T/F)
Ans: True

Q) What is the main difference between packaged integrations and tailored / Custom integrations
Ans: Custom integrations require deployment for each new customer and may require periodic maintenance

Q) Steps required to create an load an EIB in Workday
Ans:   1. Set up the hire EIB upload,
          2. Generate the spreadsheet template,
          3. prepare the spreadsheet,
          4. launch the EIB upload with the spreadsheet attachment

Q) Where do you go to grant access to the documentation link on the Worker Profile menu that will route users to the Workday Administration Guide
Ans: The workday documentation link domain security policy in the System functional area

Q) The adoption kit is something that you must maintain and update on your own for each Workday release(T/F)
Ans: False

Q) Which staffing model allows you to use Job Overlap
Ans: Position Management

Q) At what time of day will Workday reflect that a terminated worker is no longer active in the system
Ans: They remain active in the system until 11:59 on the termination date, and then midnight they are no longer shown as active

Q) If a worker is going on vacation which task ensures that business processes tasks are automatically routed to another worker during their absence
Ans: Manage Delegation

Q) Which task should be used when an item in your inbox is no longer your responsibility and needs to be moved to the correct worker's Inbox
Ans: Request Task Reassignment

Q) What task should be used when you need to move workers or unfilled positions from one supervisory organization to another
Ans: Move Workers(By Organization)

Q) Which of the following actions are available when a business process is In Progress
Ans: Cancel & Correct

Q) A supervisory organization cannot be inactivated until which objects are no longer dependent on the organization
Ans: Workers and/or Positions

Q) What is the name of the icon that allows you to view information or perform tasks on a landing page
Ans: Application (Worklets)

Q) What is the name and location of the icon you should select when you want to act or make changes to an object
Ans: Related Actions icon

Q) Security and business processes are considered cross applications and impact all Workday solutions(T/F)
Ans: True

Q) What is primary organizational structure within Workday HCM
Ans: Supervisory

Q) Changes that can be made in a supervisory organization
Ans: create subordinate, dividing organization, assign superior, inactivate organization

Q) All workers in a supervisory organization must be assigned to the same company(T/F)
Ans: False

Q) How are workers included in a location hierarchy
Ans: By being hired or contracted into a particular location that is included within a location hierarchy

Q) Which organization type groups workers based on Tax ID
Ans: Company

Q) Which staffing model has the most control
Ans: Position management

Q) which staffing model is the most flexible
Ans: Job management

Q) Staffing models can easily be changed at any time following deployment(T/F)
Ans: False

Q) Where are hiring restrictions set when using Job Management staffing model
Ans: On the supervisory organization

Q) When hiring restrictions are set on a supervisory org using job management, they have no impact on who can be hired or contracted into the organization(T/F)
Ans: False

Q) Which staffing model requires a position to be open in order for a worker to be hired contracted or transferred in
Ans: position management

Q) A job profile can be assigned to any position in any supervisory organization(T/F)
Ans: True

Q) Besides the Availability Date and Earliest Hire Date, positions must have hiring restrictions(T/F)
Ans: True - even no job restrictions is a hiring restriction

Q) The Edit Position task can only be used on what type of position
Ans: Filled

Q) Under what circumstances should you use the option to close a position rather than freeze the position
Ans: If it is a permanent change and you no longer need that position open or available for future staffing transactions

Q) When you see the Edit Position task you are changing the hiring restrictions that are set on the position but are not impacting the worker currently occupying the position(T/F)
Ans: False

Q) A worker can only be hired into which type of organization
Ans: supervisory

Q) Hire reason is a required field(T/F)
Ans: False

Q) When hiring into a position if there are position restrictions they will default in and cannot be changed(T/F)
Ans: True and False - Depends on the configuration if Edit Tenant Setup - HCM to 'Allow Override of Restrictions on Staffing Events', these restrictions can be changed at the time of hire

Q) The pre-hire object is separate from the employee object(T/F)
Ans: True

Q) Which security group is assigned directly to a worker
Ans: User based

Q) Role based security group permissions are given to a worker when their position is linked to what
Ans: An assignable role on an organization

Q) Editing a security policy takes effect immediately(T/F)
Ans: False

Q) Groups users who need to perform actions or access data
Ans: Security Groups

Q) defined tasks and reports which are functionally similar
Ans: domains

Q) the security group that allows self service access
Ans: employee as self

Q) define which security groups can participate in the business process
Ans: business process security policies

Q) what is the name of the report that provides the parameters for configuring a business process
Ans: Business Process Configuration Options

Q) All business processes are only considered successfully complete when all steps in the process have executed(T/F)
Ans: False

Q) Business process configuration allows us to route steps to whom in order to complete a transaction
Ans: Security Groups

Q) an approval step type provides the ability to edit data(T/F)
Ans: false

Q) if a step is marked optional in a business process definition the assigned owner of that task can ignore the step and not take any action on it in their inbox(T/F)
Ans: False

Q) How can you distinguish between an employee and a contingent worker within workday
Ans: [c]

Q) You can create and map your tenanted Change Job Reasons to the Workday delivered Change Job Types(T/F)
Ans: True

Q) Job Overlap can only be used with the Position Management staffing model(T/F)
Ans: true

Q) You can rescind an event such as a Hire when it is "in progress'(T/F)
Ans: False

Q) Delegates inherit the security profile of the delegator(T/F)
Ans: true

Q) You can reassign a task to someone who has the security permissions to complete the task(T/F)
Ans: True

Q) Organization can only be inactivated if there are no workers or unfilled positions dependent on it (T/F)
Ans: true

Q) A supervisory organization can only be inactivated if there are no workers or unfilled positions dependent on it(T/F)
Ans: true

Q) 8 report types available for report writer
Ans: simple, advanced, matrix, search, transposed, nBox, Trending, Composite

Q) What is the name of the report that displays the workday delivered reports
Ans: Workday Standard Reports

Q) Selecting a data source when creating a custom report is not important (T/F)
Ans: false

General Questions to Understand Workday - II

General Questions to Understand Workday Product - II

Q) What is Workday?
Ans. Workday is an enterprise resource planning application (ERP). Workday offers modules like human resources, payroll, finance, and Student. It delivers these applications in a cloud model that allows people to work collaboratively in a real-time environment.

Q) What are the advantages of Workday?
Ans. Workday provides employees with more immediate access to data since transactions are real-time. Workday also offers greater flexibility. The reports that will be available to managers will give them more insight to their data, allowing them to make data-driven decisions.

Employees will be able to view or run their own reports on demand rather than having to request a report and waiting for the results of that request. Employees will be able to access and manage their own HR benefit elections, address changes, dependent changes, withholding exemptions, absence requests and time tracking entries, to name a few.

Q) Workday HCM ?
Ans. Workday Human Capital Management Workday Human Capital Management is the only application that unifies HR and Talent Management into a single system-of- record. And with embedded analytics, manager and employee self-service, and a user experience unlike any other enterprise application, Workday redefines what it means to manage a global, mobile, and diverse workforce.

Q) Key Features of Workday Human Capital Management?
• Talent Management
• Time Tracking
• Payroll Solutions
• Goal Management
• Performance Management
• Succession Planning
• Career and Development Planning
• Payroll Co-Sourcing Services
• Cloud Connect for Third-Party Payroll

Q) How much does Workday Human Capital Management cost?
Ans.  Pricing model: One-time Licence, Subscription

Q) Who are the typical users of Workday Human Capital Management?
Ans. Large Enterprises, Mid Size Business

Q) Does Workday Human Capital Management support mobile devices?
Ans. Workday Human Capital Management supports the following mobile devices:
   • iPhone
   • iPad

Q) Does Workday Human Capital Management offer an API?
Ans. No, Workday Human Capital Management does not have an API available.

Q) What is the goal of Workday?
Ans. A cloud based system that can be updated in real time. Workday aims to simplify the experiences of users.

Q) What are the major HCM Organizations?

• Supervisory: Hierarchy of reporting
• Company: The legal bindings of the company
• Custom: Customization by each company
• Cost: All companies and their costs
• Regions: Global and affected areas

Q) What are the three teams that usually be working on the Workday implementation?

• Business Team "We need this!"
• Functional Team "We can do this!"
• Tech Team "We can create this!"

Q) What is DA?
Ans. Delivery Assurance: A team of Workday consultants that guide the business in their implementation. This provides consistency and is a point of contact for clients

Q) What are the stages of Workday deployment?
Plan - Establish project management and administration with an agreed upon scope, create project goals, timeline, milestones, deliverable, resources and responsibilities

Architect - Customer and the Workday project team find a common understanding of customer needs. Design decisions are gathered in this stage.

Configure and Prototype - Data conversions for both configuration ad operational data are executed.

Test - Configured Workday system sufficiently meets the needs of the customers business. Each test effort has a different set of conditions and a different purpose.

Deploy- The "go live" stage. All test scripts have met their criteria and all configurations will be loaded into the "Gold Tenant"

Q) What are the different Staffing Models available in Workday?
Job Management

• Allows flexibility and speed when hiring
• No required number of jobs to be filled
• Position no longer exists when the worker leaves
• Does not maintain ongoing position history

 Position Management

• Provides Greatest control over hiring.
• Must be an approved and available position prior to an EE starting.
• More narrowly defined positions. Pay scale/Job Skill/ Experience level can be different for each

General Questions to Understand Workday - I

General Questions to Understand Workday Product - I

1. What are actions in the inbox?

Ans. Tasks the user must complete

2. What are archives in the inbox?

Ans. Tasks the user has completed in the past

3. Related Actions?

Ans. Able to easily navigate to related actions for any specified object

4. Workday Community?

Ans. An interactive space where customers, partners, and workday SME'S can collaborate, learn and share the best practices to enhance their workday user experience.

5. What is the name of the icon that allows you to view information (or) perform tasks on the landing page?

Ans. Worklet

6. Search allows you to use partial searches, abbreviations and misspelled words? (T/F)

Ans. Not misspelled words

7. What is the name and location of the icon you should select when you want to act on or make changes to an object?

Ans. Related Objects-Next to Objects [...] Represented by 3 dots.

8. Security and Business Processes are considered cross application and impact all of Workday?

Ans. True

9. What are objects?

Ans. Workday is object based, The data is stored in the form of objects. When you click on an object it brings up a related action icon

10. EIB

Ans. Enterprise Interface Builder: Used to receive data, transform data, and deliver data

11. Tenant

Ans. This is the application where exactly we work. This some times called as instance, or environment or application. Broadly there are Sandbox, Production, Implementation Tenants. Each tenant has a unique URL.

12. GMS

Ans. Global Modern Services Tenant, a training tenant, sample data that is pre-populated by Workday

13. Gold Tenant

Ans. The tenant being implemented

14. Sandbox

Ans. Production Copy(Weekly) for testing information

15. What are the 6 stages of tenant implementation?

• GMS
• Prototype
• Design
• Full Data Load
• Testing 
• Gold Tenant

16. What are the three types of tenants used by the customer?

Production: Final Tenant (live working in)

Sandbox: Copy of production tenant (can do testing)

Sandbox Preview: Copy of production tenant (cannot do testing)

17. What are the 2 ways to access tenant management in the Workday Customer Center?

Click "menu" drop down on the top left corner and select "tenant management'

Click "tenant management" title on right panel

18. Proxy

Ans. Viewing Workday through another users eyes

19. How do you start proxy?

Login to a tenant

Type in search bar "start proxy"

Select "start proxy"

Type a user name: example "Logan McNeil"

20. What is HCM ?

Ans. Human Capitol Management. HCM is used for adding, editing, maintaining CORE employee data, transfers and terminations

21. Personal Data Change

Ans. Personal Data Changes are made either by an Employee themselves or by the manager who has a certain security clearance

22. Examples of Personal Data

Change of birth date

Change of national ID

Change of personal information

Update licences 

Update visa information

23. What is the position of an employee?

Ans. The position of an employee is a "seat" in the organization and the key element that ties together the job information, location, organizational information

24. Remote Worker

Ans. Workers who are 100% off site.

25. Security Levels

Ans. Who can access what information

26. Related Action Icon

Ans. Three dots within a box. Next to an item where you can preform an action.

27. Which app is designed for managers?

Ans. My Team

28. How many max workers can be compared at one time using the Find Workers Report?

Ans. 5

29. What is the virtual drive where generated reports can be stored?

Ans. Drive

30. Which feature Displays action items and historical actions and business processes for a user

Ans. Inbox

31. Searching on which value will return the search prefix a user has access to see

Ans. "?" (Type Question mark on the search bar)

32. The search feature in workday returns all matching objects and actions a user has access to see

Ans. True

33. What is the home page feature called in Workday?

Ans. Home

34. Which in the list is not a search prefix: employee, bp, .org, worker?

Ans. Employee

35. What landing page is given to tech admin and implementers' ?

Ans. Workbench

36. The workday community is designed as a tool for workday development(T/F)?

Ans. False

37. Where can you go to find out more about courses and additional training offered by Workday Education?

Ans. Training Catalog

38. What is the best way to request that the development team make a new feature or enhancement a high priority?

Ans. Check out brainstorm and vote for features or enhancements that matter most to you

39. Workday landing pages containing applications with related reports and tasks?

Ans. Home & Workbench

40. The Find Workers Report allows you to compare up to 10 workers at a time(T/F)?

Ans. False

41. Where can all workers find and configure their own applications?

Ans. Home Landing Page

42. What is the name of the report that allows you to view workers by facet/criteria?

Ans. Find Worker

43. Where do you access the Inbox?

Ans. From the inbox icon next to the worker's profile

44. What is the search prefix to use when searching for BP?

Ans. bp:

45. How do you distinguish between an employee and a contingent worker in workday?

Ans. Contingent workers are notated with a [C] next to their name

46. You can choose which Self Service tasks to enable for your workers (T/F)?

Ans. True

47. Name at least four self service tasks available in workday?

Ans. request time off, edit personal information, edit payment or withholding elections, create an expense report, request a leave of absence, enter time, etc

48. A worker needs a workday account to be able to edit their Personal Information (T/F)?

Ans. True

49. Name three Self Service tasks a manager can do in Workday to support their teams?

Ans. Transfer, promote, change job, change business title, terminate, start performance review, etc

50. You cannot approve expense reports from your Inbox on a mobile device (T/F)?

Ans. False