Reference IDs

Reference IDs

Reference IDs is something which you would realize that it is one of the important thing in Workday. This tells you how exactly the codes are stored and maintained at the back-end (OMS).

The Reference IDs will be used at the time of filling your templates in the excel sheets for EIB Inbound's or iLoads

Let us take an example of Gender Business Object, where you typically see Male, Female and Not disclosed. How does Workday stores the values of these? the answer to this is - In the form of Reference ID Value.

There are three tasks related to Reference IDs

1. View Reference IDs - Just view 
2. Maintain Reference IDs - Can set preferences and edit too
3. Edit Reference ID - To edit a specific instance

Access the task View Reference IDs from search bar and key in the BO that you want to see. This is just view only of your Reference Ids.

Below screen shows the three instances of Reference IDs. Also notice the Reference ID Value pertaining to each of the instance. The Reference ID value of  "Not Declared" is empty

Access the task Maintain Reference IDs, below screen shows up. Here you have options based on what to display on the further screen. 

Include Empty Values Only-Returns all the empty reference id Values.  Example: Not Declared.
Include Defaulted Values Only - Returns all the defaulted values of the instances.
None of the above - Returns all the instances of the Business Object.

Up on Clicking OK on above screen, you can see the screen where you will be able to edit / maintain your existing Reference ID Values. Notice that we have added "Not_Declared"

Access the task Edit Reference ID where you can edit one Instance of your Business Object at a time. See below Example where we try to edit Reference ID - Not Declared.

Below is the screen which shows the Value that you can edit for your Reference ID.

Workday Feature - My Reports

My Reports

There are two ways to reach My Reports, one through search bar and the other one through your profile pic icon on your landing page. Once you hover the mouse over the profile pic icon you will see list of other features, there you can see My Reports.

Up on clicking the My Reports , you can see the list of reports that got generated already. It lists the first 10 items only. But if you want to see more, then you need to click on More Reports button.

My Reports

You need to give the number for how many days you want to pull the reports for.

It shows up different output files that "you" generated ranging from PDF to xls to xml's. You also have the option delete your reports as you are the owner of them. 

Workday 33

Getting Ready for Workday 33

As we know we are currently on Workday 32 as of today (08/08/2019), there is a new release in the coming month Sep '19 i.e. Workday 33

August       3,  2019 - Features available for Preview

September 7,  2019 - Workday 33 will be available in all tenants

So we have the features available to preview in our preview tenants. Along with that, we get couple of documents where you can see and identify the new features or enhancements.

Below are the documents / resources you can follow:

Announcing and Feature Considerations Workday 33 ALL

What's New in Workday Preview as of 2019-06-28

What's New in Workday Report for Workday 33 - Additional Items

Workday Process Monitor

Process Monitor

To check the status of various Jobs, reports and integrations, we use Process Monitor.

You can search for the task Process Monitor in the Search box or you can go to My Reports and access the task as highlighted below.

 On the Process Monitor task you need to provide the input parameters like From Date, To Date, Process Type, Process, Schedule and Status.

Process Type is mandatory and rest of the fields are optional. However it is advised to give both from and to dates which will narrow down your results.

  Process is the name of the process like report name, integration name, job name you are looking for in specific.
    Schedule is the recurrence or the frequency that you had set at the time of process scheduling.  (Ex:  Daily, Weekly, Monthly, Hourly)

    Status is about the process status whether Active or Inactive
Active Statuses: (Which are currently active in the process monitor)

•  Initiated
•  Processing
•  Queued

 Inactive Statuses: (Which are not running anymore and inactive in the process monitor)

Aborted

Completed

Completed With Errors

Completed with Warnings

Failed

Not Run due to Exceptions on Future Process

Purged

Skipped

   The maximum rows that you can see at a time is 10,000. Its a good practice to view 100 at a time for better performance.



Here is how the results would look like after you give your run / input parameters.

Integrations - Reports and Tasks

Integrations - Reports and Tasks

Some of the most Frequently used Reports and Tasks in Integrations are listed below :

Process Monitor

Create EIB

Edit EIB 

View ID Definition / Sequence Generator
Sequence Generator Padding Report

Scheduled Future Processes
Scheduled Future Processes
Mass Extend Scheduled Future Processes

Bulk Recover Scheduled Future Processes

All Integration Systems
Create Integration System
Clone Integration System
View Integration System
Launch / Schedule Integration
Integration Events

Integration IDs
Integration Messages
Audit Trail - Integration

Scheduled Future Reports Exception Audit
Scheduled Future EIBs Exception Audit
Integration Exception Audit
Configure Integration Delivery for Current Environment

View Integration Tags
View Integration Document Option

For below replace Create with View / Edit / Delete :

Create Integration Custom Object Service
Create Integration Delivery Service
Create Integration Enumeration Definition
Create Integration Field Attributes Service
Create Integration Field Override Service
Create Integration Generic Service
Create Integration Listener Service
Create Integration Notification Condition Rule
Create Integration Report Service
Create Integration Retrieval Service
Create Integration Sequence Generator Service
Create Integration Service Attachment
Create Integration Transaction Log Service
Create Integration Attachment
Create XSLT Attachment Transformation